Design and Implementation of web-base transcript system

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ABSTRACT

This project, Design and Implementation of web-base transcript system, embarks on designing online application for transcript through the use of client computers that are connected to the internet. This on-line for applying for a transcript is against the already existing manual system of applying for a transcript which poses stress to the applicants and as well contributes to the delay of processing the transcript. This on-line transcript system will go a long way to ease the stress encountered by the applicants and the staff of the Exams and Record of Akwa Ibom State Polytechnic, Ikot Osurua. On-line transcript system will be benefit by cutting down the expenses of the applicants. This design and implementation of web-base transcript system will be assured through an established protocols between the client computers and the host. This design and implementation of web-base transcript system has been considered to be more fast, accurate, secure, reliable and efficient.

TABLE OF CONTENTS

                                                                                                       Page

CHAPTER ONE

1.0     Introduction                                                                                1-2

1.1     Background of the study                                                          2-3

1.2     Statement of the problem                                                         3-4

1.3     Objective of the study                                                               4-5

1.4     Scope of the study                                                                    5

1.5     Limitation of the study                                                               6

1.6     Importance of the study                                                            6-7

1.7     Definition of terms                                                                     7-8

CHAPTER TWO

2.0    Review of Related Literature                                                   9-16

CHAPTER THREE

3.0     System Investigation and Analysis                                17

3.1     Applied method of investigation                                               18-19

3.2     Facts identified                                                                          19-20

3.3     Functions of the Personnel’s in Exams and Records          20-22

3.4     Input to the Current System                                                     22

3.5     Output of the Current System                                                  23

3.6     Problems associated with the current system                       23-24

3.7     Proposal of a new system                                                        24-25

3.8     Objective of the new system                                                    25

3.9     Approaches to the new system                                               25-26

3.10   Recommendation                                                                      26-27

CHAPTER FOUR

4.0     System Design                                                                          28

4.1     Objective of the Design                                                            28-29

4.2     Systems Block Diagram                                                           29-31

4.3     Input Design                                                                              32-33

4.4     Output Design                                                                           34-36

4.5     Program Design                                                                        36-37

4.6     Data Base                                                                        38

4.7     Program Flowchart                                                         39-40

4.8     ND and HND Application form module                         40-41

4.9     Data Dictionary                                                                42

4.10   Method of Accessing Files                                             42-44

4.11   File Security                                                                     44

4.12   Method of Validation data                                               44-45

4.13   Implication of the New System                                      45-46

4.14   Choice of Programming Language                               46

CHAPTER FIVE

5.0     Systems Documentation and Implementation              47

5.1     Systems Documentation                                                47

5.2.1  Hardware requirement                                                   47-48

5.2.2  Software requirement                                                     48

5.3     How to install the software                                             48-49

5.4     Training of Operation and Application Details              49

5.5     System Implementation                                                  50

5.5.1  File Conversion                                                               50-51

5.5.2  Change – over method                                                   51-52

5.6     Recommended Change –over                                      52

5.7     Systems Review and Maintenance                               52-53

CHAPTER SIX

6.0     Summary, Conclusion and Recommendation             54

6.1     Summary                                                                          54

6.2     Conclusion                                                                       54-56

6.3     Recommendation                                                           56

References                                                                      57

Appendix I            Print – out

Appendix II           Source Code

 

CHAPTER ONE

 

1.0     INTRODUCTION

Transcript can be defined as the statement or record of academic performance of a student within the period of study in an institution. An academic transcript is used to inform an institution or organization the general performance of the student.

The manual system of applying for the transcript has not been efficient. Hence there have been enormous cost incurred as well as delay in submitting application for the processing of transcript. Owing to these problems the researcher looked at designing an efficient design and implementation of web-based transcript system.

Information and Communication Technology (ICT) has come a long way with a giant strides geared towards achieving an information society where stored data can be relinquished instantly with virtually less or no human intervention. The hallmark of the information and communication technology is that the world has been shrunk into a global village. Hence from a given remote terminal, one can get information from different sources. This is not an easy thing to do, it will be achieved by designing a universal networking protocols (TCP/IP) for this inroads to be made which begot the internet.

The web is one of the internet services that contain information normally divided into web pages which are joined together with the help of hyperlinks.

1.1     BACKGROUND OF THE STUDY

Akwa Ibom State Polytechnic in a tertiary institution in           Osurua, Ikot Ekpene, Akwa Ibom State. It was founded       in           1991. The Polytechnic has schools of apply      Science,           Communication Art, Preliminary Studies, Business    and           Management ,Engineering, Environmental Study and          Legal Study.

The polytechnic in owned by Akwa Ibom State Government. In 2010, the state allocated, about one billion Naira to enhances the polytechnic educational system. And has Professor Sylvester Akpan as its Rector. The National Diploma program was introduced in the 1995/1996 academic section. In addition, there are eight (8) non academic divisions namely: Rector, Registry, Bursary works services, medical services, and student affairs division, centre for consultancy services and centre for evening programs. However the day to day administration of the polytechnic is run by the management committee which is made up of the Rector and all the Heads of Division. Presently, Akwa Ibom State Polytechnic has the above listed schools that needs the attention of the exams and records department as regards to conducting exams, keeping the academic performance record of students they are used mostly in processing of result and transcripts.

1.2     STATEMENT OF THE PROBLEM

                    The problems encountered in using the already existing           manual system for applying for a transcript are:

1. It contributes to the delay in processing of the transcript, as well as stress on the part of the applicants and huge amount of money spent by applicants, as long distance transportation has to be made in order to apply for the transcript.
2. Retrieving of relevant information used in processing the transcript poses a lot of difficulty as the applicant makes some grammatical error or gives some irrelevant information instead of needed information.

The manual system lacks adequate security. Measure since applications are easily misplaced arising from carrying