DESIGN AND IMPLEMENTATION OF PATIENT INFORMATION SYSTEM (A CASE STUDY OF PARKLANE HOSPITAL, ENUGU)

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ABSTRACT

This project is written to help hospitals especially parklane hospital Enugu in the areas they encounter problems in keeping their patient information and the solution given to tackle those problems. Patient information management is the act of managing patient information or presence in a check up and treatment setting to minimize loss due to employee downtime. Patient information control has traditionally been approached using time clocks, time sheets, and time tracking software but patient information management goes beyond this to provide a check up and treatment environment which maximize and motivates employee patient information.

 

The research was carried out of many difficulties such as time factors, money and inability to get much information that could have been of help. But still with all those the research came up with something readable and valuable to any body that goes through it. The project dwell more on patient information system. This is to ensure that every patient comply with her check up and treatment schedule. This is implemented with visual basic programming language and Microsoft access for effective patient information keeping.

TABLE OF CONTENTS

CHAPTER ONE
1.1 BACKGROUND OF THE STUDY – – – 1
1.2 STATEMENT OF THE PROBLEM – – – 1
1.3 PURPOSE OF THE STUDY – – – – 1
1.4 AIMS AND OBJECTIVES – – – – 1
1.5 SCOPE OF STUDY – – – – – 1
1.6 LIMITATIONS OF STUDY – – – – 1
1.7 ASSUMPTIONS – – – – – – 1
1.8 DEFINITION OF TERMS – – – – 1

CHAPTER TWO
LITERATURE REVIEW – – – – – – 2

CHAPTER THREE
3.1 DESCRIPTION AND ANALYSIS OF EXISTING
SYSTEM – – – – – – – 3
3.2 FACT FINDING METHOD USED – – – 3
3.3 HOSPITAL STRUCTURE – – – – 3
3.4 OBJECTIVES – – – – – – 3
3.5 INPUT, PROCESS AND OUTPUT ANALYSIS – 3
3.6 INFORMATION FLOW DIAGRAMS – – – 3
3.7 PROBLEMS OF THE EXISTING SYSTEM – 3
3.8 JUSTIFICATION AND DESIGNATION OF
SYSTEM – – – – – – – 3

CHAPTER FOUR
4.1 DESIGN OF THE NEW SYSTEM – – – 4
4.2 INPUT SPECIFICATION AND DESIGN – – 4
4.3 OUTPUT SPECIFICATION AND DESIGN – 4
4.4 FILE DESIGN – – – – – – 4
4.5 PROCEDURE CHART – – – – – 4
4.6 SYSTEM FLOW CHART – – – – 4
4.7 SYSTEM REQUIREMENT – – – – 4

CHAPTER FIVE
5.1 IMPLEMENTATION – – – – – 5
5.2 PROGRAM DESIGN – – – – – 5
5.3 PROGRAM FLOWCHART – – – – 5
5.4 PSEUDO CODE – – – – – – 5
5.5 SOURCE PROGRAM: TEST RUN – – – 5
CHAPTER SIX
6.1 DOCUMENTATION – – – – – 6

CHAPTER SEVEN
7.1 RECOMMENDATION – – – – – 7
7.2 CONCLUSION – – – – – – 7
BIBLIOGRAPHY – – – – – – 8

 

 

CHAPTER ONE

INTRODUCTION
1.1 BACKGROUND OF THE STUDY
Patient information system is used by the hospital to create process and record their patient information. This system is used to calculate the patients punctuate to check up and treatment. It is an effective tool in the hand of the hospital management. The person is most often ill or injured and on need of treatment by a physician or other medical professional, although one who is visiting a physician for a routine check-up may also be viewed as patient.

 

The aim of computer based patient information system is to promote early intervention by the school and when necessary, by the I.A. The approach aims to ensure that rapid and appropriate action is tackle absence problems as soon as they become apparent.
Patients to day have a board scope of responsibility as health care provides that require them. Under some circumstances, to exercise independent professional judgement, when patients exercise their judgement negligently, hey may be held liable because counts hold them to a correspondingly higher level of accountability.
Patients have been held liable for their failure to monitor and or promptly respond to patient by information physician of significant changes in patients conditions. Under these types of circumstances, patients have an affirmative check up and treatment to exercise their professional judgement to ensure that all adequate steps are taken to treat patient appropriately.
The pupil registration regulations given the admissions and patient information registers that all hospitals must keep, they also regulate the power of special hospitals and maintained hospitals to grant leave of absence.

By law hospital are of required in the patient information register once at the beginning of the morning session and once during the afternoon whether the pupils is present, absent, engaged in an approved, or unable to attend due to exceptional circumstances as defined in regulation. If compulsory hospitals patients are absent the register must show whether the absence is authorized or unauthorized. It must also record the native or any approved activities.

1.2 STATEMENT OF PROBLEM
This has to do with title of the project, which is the design and implementation of a patent information system for a parklane hospital.
Due to the problem encountered with patients attitude to their check up and treatment, the problem caused by the use of manual method of keeping outpatient information can only be solved

 

 

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DESIGN AND IMPLEMENTATION OF A COMPUTERIZED PRICE DETERMINING SYSTEM FOR SHOP WARES.
(CASE STUDY) ROBAN STORES ENUGU.

 

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ABSTRACT
This project is aimed at the computerization of the commercial operations of ROBAN STORES. It involves maintenance of stock control, updating of sales record and display of goods available for sale at the store. The report also highlight the process involved in the buying of goods and subsequent payment in cash of the goods demanded by the customers.

It is also intended to inform and guide customers and the general public on the kind of services offered by ROBAN STORES as regards their commercial operations, goods and stock available for sale and the benefit and preferential treatments given to the customers who buy goods in bulk or in large quantities.

For efficiency and effectiveness of the system, the method of data collection are:- Interview method and personal observation.
Moreover, Q-basic was specifically chosen for the coding and exclusion of this report because it allows for interaction between the main proportion and their subprograms.

 

TABLE OF CONTENTS
Cover page
Title page
Certification
Dedication
Acknowledgement
Abstract
Table of contents

CHAPTER ONE
Introduction
1.1 Background of the study
1.2 Statement of the problem
1.3 Purpose of the study
1.4 Aims and objectives of the study
1.5 Scope of the problem
1.6 Limitations of the study
1.7 Assumptions
1.8 Definition of terms
CHAPTER TWO
LITERATURE REVIEW

 

CHAPTER THREE
DESCRIPTION AND ANALYSIS OF EXISTING SYSTEM
3.1 General description of the existing system
3.2 Methods of data collection used
3.3 Objectives of the existing system
3.4 Organizational structure
3.5 Input, process and output analysis
3.6 Information flow diagram
3.7 Problem of the existing system
3.8 Justification of the existing system

 

CHAPTER FOUR
DESCRIPTION OF THE NEW SYSTEM
4.1 Output specification and design
4.2 File design
4.3 Procedure chart
4.4 System flow out
4.5 System requirement

 

CHAPTER FIVE
IMPLEMENTATION
5.1 Program design
5.2 Program flow chart
5.3 Pseudo codes
5.4 Sources program costing
5.5 Test run

 

CHAPTER SIX
DOCUMENTATION
6.1 System documentation
6.2 Program documentation
6.3 User documentation
CHAPTER SEVEN
CONCLUSION AND RECOMMENDATION
7.1 Conclusion
7.2 Recommendation
7.3 Bibliography

 

CHAPTER ONE
1.1 INTRODUCTION
With the write of their great capacity and speed, computers have been extremely effective in processing massive quantities of accounting transactions and producing essential documents and reports. It is no wonder, insecure, that many managers, planners administrators, educationists, researchers, chief executives and business men now feel an urgent need for computer in their respective organization.

 

In the save view, the objectives of this project is to incorporate computer into the processing of information at ROBAN STORES. Computerization of the store can remove wastage, guarantee quick service at service points of vital importance to the public and improve productivity. Such computerization effort often costs for less than the money and time it will save both the public and the organization.

 

1.2 STATEMENT OF THE PROBLEM
In every organization (ROBAN STORES) encounter numerous problems, which include keeping goods, maintaining, checking and having goods account records for gods in stock.
Despite the good maintenance in the manual stock control system at ROBAN STORES, there will arise great inefficiency in its accounting system, as well as its record updating system.

However, the main aim of this study is to incorporate computer into the daily operations of the store with reference to mainly it’s accounting system, as well as its stock control system and its day to day commercial operations.

With introduction and application of computer into the operations of the STORE the organization will be able to improve dramatically on its daily information and accounting system.
The above problems discovered therefore prompted to a software design to be able to add to existing stock and delete goods in stock

 

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DESIGN AND IMPLEMENTATION OF ONLINE CASH RECEIPT GENERATION SYSTEM FOR A SUPERMARKET.

(A CASE STUDY OF ROBAN STORES LTD)

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ABSTRACT

This project work, is a computerization of cash receipt system of an organization. It entails maintaining database files of different sources of receipt whose scope and limitation are based on.

Sales and purchases Receipts/Invoices inquiry on Total Balance and generation of report.

But before we venture into that, attention should be drawn to the introductory part, the literature review and later the analysis of the existing system and the design of the new system.

Since, there is constrain in time, this project will not go on exhaustive treatment of every expected module, rather will represent only sales and purchases receipt modules with two other operational modules subset of the broad menu.

Nevertheless, there is provision for onward development of those expected modules and for other sources of receipts and other operations to suit any organization.

It is not the intention here to treat each module separately hence the entire project is menu driven to cover some of the facilities present.

Lastly, it is an optimistic fact that after going through the text, one would be able to

1. Know what is achieved
2. Having a clear knowledge of the project organization in relation to other sources and problems.

CHAPTER ONE

1.0     INTRODUCTION

          Cash receipt generating system is a viable source in any business organization and ventures and so on, its main purpose is to maintain a more reliable records of money coming into the organization firm and money going out from the firm. This is look upon the view that the business organization must have that exchange market with each other. It is a sore fact that the most have been a contract of which, there is an obligatory task that stands the terms of agreement it could be a payment to their client or partners or from their client who pays into their own account. Another thing matters weather it will be cash without remark balance or install mental and how many installment it is going to be.

This is clearly stated in the organization activities and manner of operation. When ever there is payment, there is also the issuing of receipts this is centered on the writing of what each party has in stock.

1.1     JUSTIFICATION OF THE PROJECT

          For there to be a computerized business operation, the business most be look upon in new way of existence. No only being concerned with customers, prices output and so forth one should also consider the fact that data forms, information flows, procedures etc. it is momentous on the basic fact that computers are used as a coexisting element to information systems. This application is effective and productive because it enhances to process a more better information system (Automated)

On this work, we shall basically lok upon the possibility of making the outline orderly model of designing effect changes. The process of changing system is systematic such that it is a repetitive process. It is a fact to say that every system has what is called life cycle especially information system. By reviewing and modifying them, we say. It is a system development cycle. The routine is always cyclical. It is on the system development that the familiar input processing output feedback pattern of all systems. The system development contains the output which consist of various organization information systems. The feedback components helps evaluate the effectiveness of the system in terms of changing requirements.

IN THE PROCESSING COMPONENTS WE HAVE THREE PARTS

System Analysis

System Design

System Implementation.

None of these parts can be considered apart from the other two. To be courtesy, I would say that the activities involved in system development is interlinked set.

1.2     DEFINITION OF PURPOSE

          The rate of accepting different sources of receipt by the topic of term paper into an organization keeping track of the files can at any time operates the organizations and clients financial report.

1.3     STATEMENT OF THE PROBLEM

Cash Receipt system of Rorban Stores LTD is to keep records of all receipts of purchases and sales made.

By so doing, they keep information concerning each transaction such as the name of client, address, data of transaction, description of goods. Quantity of goods, model number of the goods, the amount of the goods.

Inside this record the company can then know the financial reports of both the clients and the organization itself.

1.4     SCOPE (DELIMITATION) OF THE PROJECT

          This term paper is basically restricted to Rorban Stores LTD, as a case study for the term paper. Looking Rorban Stores, the cash receipt systems is restricted only to the

1. Purchase receipt and or invoices
2. Sales receipts and or invoices

Other organization may run a different receipt system. At this term paper we shall base only on sales and purchases.

SCOPE OF PURCHASES

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DESIGN AND IMPLEMENTATION OF STATE CIVIL SERVICE PAYROLL ACCOUNTING SYSTEM (A CASE STUDY OF CIVIL SERVICE COMMISSION ENUGU

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ABSTRACT

Ever since man discovered the computer and hence computer science, attempt have been made to computerize every facet of human life. This project work experts the issue of designing and implementing a state civil payroll accounting system which inherent advantages (speed and accuracy over the more tedious inefficient and time consuming manual system. This system encountered the following problems. Late receipt of raw data each month. Regular break down of the accountant machine presently used for data processing, irregular power supply, many errors resulting from the manual methods of data processing and the office caused by bulky files and constant complaints for errors from the workers. Consequently a computerized payroll accounting system when designed to take care of the above problems.

ORGANIZATION OF THE WORK

          The study is being organized in seven chapter

Chapter one contains the introduction of the project at hand. The problem is being stated. It also contains the purpose of the study, aims scope or delimitation or constraints, assumptions and definition of terms.

Chapter two is the literature review. This is where the related work about payroll is reviewed.

Chapter three in the description and analysis of the existing system. The design of the new system is the content of chapter four.

Chapter five involves the implementation of the new system. It also includes the program design. Program flowcharts, pseudo codes, course program and test run.

Chapter six is the documentation of new system.

Chapter seven, contains the recommendation and references

CHAPTER ONE

INTRODUCTION

1.1     BACKGROUND OF THE STUDY

Computer, the versatile data processing machine has been found very useful in every human endeavor since its incursion into many fields of study, industry, business, sciences and technology in general. Payroll is being prepared by organization, committees, governments and other business firms, it is also part of account department, many organization concern. It is used for the preparation of worker’s salary daily, weekly or monthly.

The payroll module which helps in data processing, processes monthly pay of all the employees in state civil service commission. The module maintains staff loans, advances, tax and other deductions from staff pay. It also performs annual increment on the salary of qualified staff each month. The payroll list every employee for whom the computer has produced a payroll chewue and shows for each employee what deductions are subtracted from gross earnings to arrive at net pay. This report is reviewed by the manager of the payroll department before the cheques are released for distribution.

1.2     PROBLEM DEFINITION

          Over the years, manual method of payroll has been used. This method has its problems. It has been proven to be very ineffective and inefficient. Some of the problems are

1. The job of preparing salary payment manually is tedious causes delay
2. As a result of the problem above, manual method have a lot of discrepancies.
3. This method encourage fraud figures are easily manipulated and changed.
4. The manual method requires people who are competent in mathematics related computation to do a reliable job. As a result people of such are very scarce.

1.3     OBJECTIVES OF STUDY

          The study aims at designing a payroll accounting system that will help to eliminate mistakes, delay and frauds associated with manual calculation of workers salaries and entitlements

1.4     SCOPE OF THE STUDY

          The study aims at designing and implementing a state civil service commission payroll accounting system Enugu

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DESIGN AND IMPLEMENTATION OF AN ONLINE STUDENT ADMISSION SYSTEM (A CASE  STUDY OF FEDERAL COLLEGE OF EDUCATION, EHA AMUFU, ENUGU STATE) .

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ABSTRACT

          The difficulties students and staff of admission office usually face in any higher institution, made us to realize that computer assisted admission system is the best in processing students records in federal college of Education, Eha-Amufu Enugu. This will save our school the embarrassment caused by students complaints at the end of working day.

Our basic objective of designing and implementing an online students admission system is the development of data base computer program that will enable the Registrar and admission officers to efficiently, accurately and effectively process and coordinate the various students activities in the institution without much differences with little time.

In view of this, admission officers must prepare for successful working relationship with an online information processing and in addition, get their members of staff familiarized with the system for easy and effortless exercise that produce reliable output. (result)

This project describes how much a students admission system is developed and how in particular it can be effectively used for the day to day running of the set-up.

For the purpose of this research we shall use data base programming language version IV. This is because Dbase IV handles a large volume of data. It is database management package which is good for students record keeping activities.

CHAPTER ONE

INTRODUCTION

1.1     BACKGROUND OF THE STUDY

          The background of the study is Federal College of Education Eha – Amufu. Here is the brief history about the college.

On February 21, 1981, the then Governor of former Anambra state, Chief Jim Ifeayichukw Nwobodo, announced the first provost and Registrar of the institution. On 23^rd December 1982, the Anambra state House of Assembly enacted a law retroactively establishing the college. The law cited as the “Anambra state of Nigeria law No. 28 of 1982” came into force on the 21^st February 1981

The aim of the college as set out in the law establishing it include

1. To  organized, improve and develop courses of science and training carious categories of teachers.
2. To promote research and advancement of science and learning.
3. To serve as a center for educational research especially as applied to local conditions.
4. To organize, improve and extend education of standard higher than secondary school level.
5. To encourage all classes and communities without any distribution to pursue liberal course of education. After the announcement of the establishment of the college of education, Eha-Amufu by the Governor with effect from 21^st February 1981 a temporary office with skeletal staff was opened at an office around the then Anambra Television (ATV) independence layout Enugu.

On 7^th August, 1981 the then Anambra state commissioner for Education and the then permanent secretary to the ministry took the newly appointed provost and Registrar to the present site of the college at Eha-Amufu, about 64km northeast of Enugu. The Enugu state capital. The site was formerly occupied by the federal government owned teacher training college (TTC) Eha-Amufu.

When the federal Government handed over the facilities of the college to the Anambra state Government, it decided to use the facilities to establish and run the college of Education, Eha-Amufu. This site of the defunct TTC, Eha-Amufu, has remained the permanent site of the college of Education, Eha-Amufu. On 1994, it was handed over to Federal Government again and became federal college of education Eha-Amufu under the Governance of the ten Executive Governor of Enugu state, Dr. Okwesilieze Nwodo. The ultimate goal of any establishment is effectiveness. This is achieved only when there is/are proper coordination of activities between the various units of the comprises the system. This coordination is even more important in institution of higher learning especially at the student’s admission, where the desired end is to bring in students who will at the end of the day acquire knowledge that will help the entire society. Ineffectiveness of admission system could diminish its ability to relieve student’s tension, frustration and worse still produce lethal consequences. Any measure therefore that can improve the needed response of any institution and its general efficiency is most welcome.An online students admission system enables the staff in charge to get the students record faster, therefore saving process precious time in students management.

In an online institution’s admission system, the electronic machine quickly retrieves any available information regarding to any student and display its within a short period of time.

Any adhoc enquiry concerning a student indebtedness to the school is responded to promptly computer could more accurately do staff duty roster.

Coding the particulars of the staff into the computer does this and after, it can be saved and will be available for retrieval at anytime. And because the documents are already in the main memory, it can also called up and printed and information about each staff is contained and can be accessible to determined how many hours in a week each works and when next he/she should be on seat. Thus reducing administrative workload on the staff.

1.2     STATEMENT OF THE PROBLEM

          The difficulties students and staff of admission department usually face in any institution of higher learning made us to realize that (computer aid) an online admission system is the best that can happen to federal college of Education Eha-Amufu. This will save our school the embarrassment caused by students complaints at the end of the working day.

It was in the view of this that Sandison (1994) pointed out that “a typical problem students have was moving from school to another school. In a modern society labor moves quite a bit and many students change schools at least once in their life time. Every time new students were offered admission into a school, there was a problem of which curriculum the previous school had followed and therefore whether the previous level tallied with these of the new school”

Many students neither know their right nor left at the admission level in the institution. Admission had frustrated so many students that some even miss a lot of lectures in pursuit of Registration.

1.3     PURPOSE OF THE STUDY

          The original purpose of this study is to design and implement an online students admission system in Federal College of Education Eha-Amufu. Its purpose are to have the following.

1. Efficient and safe storage
2. Quick retrieval of records and information
3. Proper accounting and file keeping
4. Quick response to any adhoc enquires
5. Assist is result recording
6. Assist in CGPA updating.

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