DESIGN AND IMPLEMENTATION OF A SOFTWARE BASED QUALITY CONTROL SYSTEM
(A CASE STUDY OF ANAMMCO NIG. LTD EMENE ENUGU )

ABSTRACT
The purpose of the study is to computerize quality control system in production (A case study of Anammco Nig. Ltd Enugu) and to develop a computer packages whereby the technique observed from the manual method can be improved on.

It is a known feet that the manual method of quality control in production has been associated with lots of inaccuracy in quality control and this has lead to early break down of parts when in service.

The software when developed will facility and enhanced the mode and methods of quality control in spare parts production of Anamco.
TABLE OF CONTENTS
CHAPTER ONE
1.0 Introduction
1.1 Background information on Anammco
1.2 Justification of the project
1.3 Purpose of the study
1.4 Scope of study
1.5 Aims and objectives
CHAPTER TWO
2.1 Literature review
CHAPTER THREE
3.1 Description and analysis of the existing system
3.2 Fact finding methods
3.3 Organisation structure
3.4 Objectives of the existing system
3.5 Justification for the new system

CHAPTER FOUR
4.1 Design of the new system
4.2 Output specification and design
4.3 Input specification and design
4.4 File design
4.5 Procedure chart
4.6 System flowchart
4.7 System requirement

CHAPTER FIVE
5.1 Implementation
5.2 Program design
5.3 Program flowchart
5.4 Pseudocodes
5.5 Test run

CHAPTER SIX
6.1 Documentation

CHAPTER SEVEN
7.1 Recommendation
References
CHAPTER ONE
INTRODUCTION
A quality control system in production management is a qualitative technique with strong financial implications having direct relationships with production, marketing, purchasing and financial politics.

Also, it is a system used in the management of stocks held by any organisation as it concern addition to, storage and removals from the trading stock with appropriates record keeping.

ANAMMCO LTD, Enugu as an assembly plant maintains a large amount of stock vehicles spare parts which are imported from any of her vendors, Vce:- MBAG. Mercedes Benz AG Germany, MBBRAS. Mercedes – Benz Brazil or MBE – Mercedes. Benz Espama for the production line or sales to distributors or authorized agents dealers.

The stock are held for various among which are:-
(a) To ensure unit sufficient goods are available to meet anticipated demand.
(b) To provide a better between production processes.
This is, applicable to work in project stocks which effectively decouple operation.
(c) To meet possible shortage in future
(d) To absorb seasonal fluctuation in usage or demand.
(e) To enable production process to flow smoothly and efficiently.
(f) As a necessary part of the production process.
All these are logical yet, stocks accumulate due to the Less promise worthy reasons which are:-
(a) Obsolete items are retained in stock
(b) Poor or non-existing inventory control resulting in over targe orders, replacement orders being out of phase with production etc.
(c) Inadequate or non-existing stock records
(d) Marketing departments.

Whether as a deliberate policy or not, sticks, represents an investment by the organization. Thus, as with any other investment, the cost of holding stock most be related to the benefit to benefit to be gains. To do this effectively the cost must be identified and this can be done in the three categories:-
(a) Cost of obtaining stock
(b) Stock out costs.
All these spare parts which may how similar menu by description varies greatly among themselves depending on the type or model of vehicle using them. Thus, the management and operation of stories function and the control of stock on only be performed in on efficient manner when there is an appropriate means of up turning and storing information and a facility for the analysis and use of this information.
In the light of the above, ANAMMCO Ltd Enugu maintains a visible record system returned to as KARDEX, a manual form of inventory control system.

As a prerequisite in any quality control system, ANAMMCO Ltd maintains a peculiar but unique coding system such that all the numerous spare parts are each uniquely coded and identified for accurate and specific information on them.
The operation of the KARDX was often prove to redundancy or duplication of items whenever there is instilling; it requires a lot of paper work with their possible variations or discrepancies during documentation; it involves, so many people thereby investing a lot of man hours; increased cost of procure storage of non-moving or obsolete items leads to customer dissatisfaction due to time wasting and unavailability of information. Thus, the efficiency of the system is greatly dependent on human factor and as such accuracy.

So, it is an attempt to rectify and modify the above inadquaciets that we have decided to develop and implement on integrated computerized stock control system so as to maximize the operation efficiency, ensure customer satisfaction based on quick.
Services, minimize the non-hour requirement involved, reduce the running costs, guarantee accuracy and at the same time generate reports that assist management in her decision making as it concerns planning, organizing and controlling.
1.2 BACKGROUND OF THE STUDY (MB-ANAMMCO LTD) ENUGU.
After the recommendation of the fourth (4th) National Development plan in 1975 to increase the number of automobile plants in Nigeria in order to address the problem of transportation, a Mercedes Benz Plant was chosen. Other reasons for establishing the plant being to:
(a) Diversification and Rapid industrialization of the Nigeria Economy
(b) Modernization of industrial workers
(c) Indigenous man-power training
(d) Technology transfer and
(e) Manufacture and Assembly of Mercedes Benz commenced vehicles and trucks in Nigeria.

MB-ANAMMCO LTD, as it is famious by known and called means Mercedes-Benz Anambra motor manufacturing company limited Enugu. This company is strategically located along IBB A port link Road Enugu Industrial Layout Enugu.

The plant is a joint owned by the Government and people of the federal Republic of Nigeria and Daimier-Benz AG of Germany. Their share equity is in the ratio 60% to Nigeria and 40% to Daimier, Benz AG Germany.

Therefore Mercedes-Benz ANAMMCO LTD, Enugu was Licensed to manufacture Mercedes Benz commercial vehicles in Nigeria.

The company was incorporated in Nigeria as a private limited liability company on the 17th the day of January 1977. On the 12th day of May 1978, it’s foundation store was laid by colonel John Atom Kpera the then military Governor of ANAMBRA States (Now, ENUGU and ANAMBRA STATE). Later on the 8th day of June 1980, Mercedes-Benz ANAMMCO LTD, was commissioned by Alhaji Shehu Usman Aliyu Shagard, the them president Head of state and commander in client of the Nigeria Armed forces; ANAMMCO LTD, commenced production officially on January 1981. Ever since them her services network is speed throughout Nigeria. The company uses foreign and local contents in the manufacture of the Mercedes Benz commercial vehicles.
1.3 STATEMENT OF THE PROBLEM
It is a common knowledge that decision makers in any organization require information to perform the great functions of planning, producing and controlling. Therefore, it is necessary to discover and adequate means of making the information available to every on concerned. This is because, for decisions to be made correctly, the information must be consistent, accurate, timely and reliable.

Design and Implementation of web-base transcript system

ABSTRACT

This project, Design and Implementation of web-base transcript system, embarks on designing online application for transcript through the use of client computers that are connected to the internet. This on-line for applying for a transcript is against the already existing manual system of applying for a transcript which poses stress to the applicants and as well contributes to the delay of processing the transcript. This on-line transcript system will go a long way to ease the stress encountered by the applicants and the staff of the Exams and Record of Akwa Ibom State Polytechnic, Ikot Osurua. On-line transcript system will be benefit by cutting down the expenses of the applicants. This design and implementation of web-base transcript system will be assured through an established protocols between the client computers and the host. This design and implementation of web-base transcript system has been considered to be more fast, accurate, secure, reliable and efficient.

 

TABLE OF CONTENTS

                                                                                                       Page

CHAPTER ONE

1.0     Introduction                                                                                1-2

1.1     Background of the study                                                          2-3

1.2     Statement of the problem                                                         3-4

1.3     Objective of the study                                                               4-5

1.4     Scope of the study                                                                    5

1.5     Limitation of the study                                                               6

1.6     Importance of the study                                                            6-7

1.7     Definition of terms                                                                     7-8

 

 

 

CHAPTER TWO

2.0    Review of Related Literature                                                   9-16

CHAPTER THREE

3.0     System Investigation and Analysis                                17

3.1     Applied method of investigation                                               18-19

3.2     Facts identified                                                                          19-20

3.3     Functions of the Personnel’s in Exams and Records          20-22

3.4     Input to the Current System                                                     22

3.5     Output of the Current System                                                  23

3.6     Problems associated with the current system                       23-24

3.7     Proposal of a new system                                                        24-25

3.8     Objective of the new system                                                    25

3.9     Approaches to the new system                                               25-26

3.10   Recommendation                                                                      26-27

CHAPTER FOUR

4.0     System Design                                                                          28

4.1     Objective of the Design                                                            28-29

4.2     Systems Block Diagram                                                           29-31

4.3     Input Design                                                                              32-33

4.4     Output Design                                                                           34-36

4.5     Program Design                                                                        36-37

4.6     Data Base                                                                        38

4.7     Program Flowchart                                                         39-40

4.8     ND and HND Application form module                         40-41

4.9     Data Dictionary                                                                42

4.10   Method of Accessing Files                                             42-44

4.11   File Security                                                                     44

4.12   Method of Validation data                                               44-45

4.13   Implication of the New System                                      45-46

4.14   Choice of Programming Language                               46

CHAPTER FIVE

5.0     Systems Documentation and Implementation              47

5.1     Systems Documentation                                                47

5.2.1  Hardware requirement                                                   47-48

5.2.2  Software requirement                                                     48

5.3     How to install the software                                             48-49

5.4     Training of Operation and Application Details              49

5.5     System Implementation                                                  50

5.5.1  File Conversion                                                               50-51

5.5.2  Change – over method                                                   51-52

5.6     Recommended Change –over                                      52

5.7     Systems Review and Maintenance                               52-53

CHAPTER SIX

6.0     Summary, Conclusion and Recommendation             54

6.1     Summary                                                                          54

6.2     Conclusion                                                                       54-56

6.3     Recommendation                                                           56

References                                                                      57

Appendix I            Print – out

Appendix II           Source Code

 

 

 

 

 

 

 

 

 

 

 

CHAPTER ONE

 

1.0     INTRODUCTION

Transcript can be defined as the statement or record of academic performance of a student within the period of study in an institution. An academic transcript is used to inform an institution or organization the general performance of the student.

The manual system of applying for the transcript has not been efficient. Hence there have been enormous cost incurred as well as delay in submitting application for the processing of transcript. Owing to these problems the researcher looked at designing an efficient design and implementation of web-based transcript system.

Information and Communication Technology (ICT) has come a long way with a giant strides geared towards achieving an information society where stored data can be relinquished instantly with virtually less or no human intervention. The hallmark of the information and communication technology is that the world has been shrunk into a global village. Hence from a given remote terminal, one can get information from different sources. This is not an easy thing to do, it will be achieved by designing a universal networking protocols (TCP/IP) for this inroads to be made which begot the internet.

The web is one of the internet services that contain information normally divided into web pages which are joined together with the help of hyperlinks.

 

1.1     BACKGROUND OF THE STUDY

Akwa Ibom State Polytechnic in a tertiary institution in           Osurua, Ikot Ekpene, Akwa Ibom State. It was founded       in           1991. The Polytechnic has schools of apply      Science,           Communication Art, Preliminary Studies, Business    and           Management ,Engineering, Environmental Study and          Legal Study.

The polytechnic in owned by Akwa Ibom State Government. In 2010, the state allocated, about one billion Naira to enhances the polytechnic educational system. And has Professor Sylvester Akpan as its Rector. The National Diploma program was introduced in the 1995/1996 academic section. In addition, there are eight (8) non academic divisions namely: Rector, Registry, Bursary works services, medical services, and student affairs division, centre for consultancy services and centre for evening programs. However the day to day administration of the polytechnic is run by the management committee which is made up of the Rector and all the Heads of Division. Presently, Akwa Ibom State Polytechnic has the above listed schools that needs the attention of the exams and records department as regards to conducting exams, keeping the academic performance record of students they are used mostly in processing of result and transcripts.

 

 

 

 

1.2     STATEMENT OF THE PROBLEM

                    The problems encountered in using the already existing           manual system for applying for a transcript are:

1. It contributes to the delay in processing of the transcript, as well as stress on the part of the applicants and huge amount of money spent by applicants, as long distance transportation has to be made in order to apply for the transcript.
2. Retrieving of relevant information used in processing the transcript poses a lot of difficulty as the applicant makes some grammatical error or gives some irrelevant information instead of needed information.

The manual system lacks adequate security. Measure since applications are easily misplaced arising from carrying