DESIGN AND IMPLEMENTATION OF A COMPUTER BASED BILL OF MATERIAL PROCESSING SYSTEM.

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ABSTRACT
It has become very necessary to computerize the bill of material processing system in Nigeria due to the impact it has on the overall efficiency of the organization.
This project undertakes the computer-based bill of material processing system of Nigeria.
An in-depth study of the existing manual system is done and the problems encountered are noted. The need for a system is justified.
The new system is designed to solve the problems encountered in the old system.
Information management is made easier and efficiency is enhanced the benefits of the new system justify the cost and therefore these benefits cannot be over-emphasized.

ORGANIZATION OF WORK
This work is titled “DESIGN AND IMPLEMENTATION OF A COMPUTER BASED BILL OF MATERIAL PROCESSING SYSTEM”. The work is organized in chapters.
Chapter one deals with the INTRODUCTION. It states the problem, the purpose of the study, the aims, the scope, limitations and assumptions. The terms used in the project are also defined.
Chapter three is the DESCRIPTION AND ANALYSIS OF THE EXISTING SYSTEM. An in-depth analysis in to the existed system is done and its problems are highlighted. The need for a new system is justified.
Chapter four is the DESIGN OF THE NEW SYSTEM. The input and output and out specifications and design are done. Files are designed. Procedure chart and system flow charts are drawn. System requirements are listed.
Chapter five deals with the IMPLEMENTATION of the system designed. The program is designed and program flowcharts drawn. Pseudo-codes are written. The source program is attached.
Chapter six is the DOCUMENTATION. It established a communication link between the users and the programmer.
Chapter seven is about RECOMMENDATIONS AND CONCLUSION. Having come to the end, it is necessary to give certain advice and tips to the new system and to other beneficiaries of this work.
This work is valid as such it is reliable because information was gathered from reliable and valid sources.

TABLE OF CONTENTS

CHAPTER ONE
Introduction 1
1.1 Statement of problem 3
1.2 Purpose of study 4
1.3 Aims and objectives 5
1.4 Scope 5
1.5 Limitations 6
1.6 Assumptions 7
1.7 Definition of terms 7

CHAPTER TWO:
Literature review 12

CHAPTER THREE:
Description and analysis of the existing system. 21
3.1 fact finding methods uses 22
3.2 objectives of the existing system 23
3.3 input, process, output analysis 25
3.4 information flow diagram 30
3.5 problems of the existing system 31
3.6 justification for the new system 32

CHAPTER FOUR
Design of the new system 35
4.1 out specifications and design 35
4.2 input specifications and design 40
4.3 file design 52
4.4 procedure chart 45
4.5 system requirements 45

CHAPTER FIVE
Implementation 48
5.1 program design 48
5.2 program flowcharts 50

CHAPTER SIX
Documentation 56

CHAPTER SEVEN
Recommendation and conclusion 60
7.1 Recommendation 60
7.2 Conclusion 61
References 63

CHAPTER ONE

INTRODUCTION
Bill of material processing can be described the compilation of the raw materials required to produce any desired product. This means billing the materials before processing so as to achieve a cost-effective production, avoiding less in buying the materials for production and also in the sale of products after production.
There are a lot of problems encountered in the manual bill of martial processing system. It is difficult to maintain the relationship between raw materials at the lowest level and the in which this raw materials are combined to form final products are not shown in the manual bill of material processing.
Most raw materials are used for more than one product. It becomes difficult to determine the final products in which a particular raw materials is used unless a separate record of the usage of raw materials is maintained.
In Nigeria, some companies are a manufacturing company that produces spare parts (ie motorcycle or motor spare parts).
Those companies are the producers of engine blocks, piston and Rings, brake shoes, Inner kick, Inner gear, con rod, clutch Fiber, Tyre and Tube etc. the bill of material processing system is operated manually.
Those involved are the production manager who is in charge of production. He lists all the raw materials that are needed for production. The stores manager takes Inventory of available raw materials and notes those that are not available. He then notifies the purchasing manager.
The purchasing manager who is the head of the purchasing department is also involved. He is responsible for buying and bringing down the materials from the source.
The Head of Finance and Accounts who is responsible for releasing funds for the purchase of raw materials.
Those people co0operate with the marketing department. This is because price of the raw materials may affect the price at which products are marketed.
This study involves an analysis of the manual system and the design of a new computer based system.

1.1 STATEMENT OF THE PROBLEM
A lot of problems have been encountered in the existing manual system of bill of material processing system. The particular raw materials used in a product and the quantity used cannot be traced because of the following:-
1. Inefficient processing and storage system for bill of materials information.
2. Wrong transcriptions and mutilations by accident or on purpose. The information is very