DESIGN AND IMPLEMENTATION OF A COMPUTERIZED SYSTEM FOR IMMIGRATION SERVICE (A CASE STUDY OF FEDERAL GOVERNMENT SECRETARIAT ENUGU)

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ABSTRACT
The immigration department of the Federal Government Secretariat Enugu is saddled among other things with the task of regulating the entry and exit of persons or the movement of people into and out of Nigeria. It is also entrusted with the task of issuing international traveling passport to eligible Nigerians.
This study focused on the review of the manual mode of operations at some of the sections, namely the control section, the administration and passport section with a view to computerize their activities.
A computerized information system has been developed to facilitate storage and retrieval of information.
Furthermore the adequate keeping of records of immigrants entering or leaving Nigeria and finally prints of the individuals involve are the provisional offers of the computerized system.
All these measures are geared towards improving the effectiveness and efficiency of the immigration department.

TABLE OF CONTENTS
CHAPTER ONE
1.0 INTRODUCTION
1.1 STATEMENT OF THE PROBLEM
1.2 PURPOSE OF STUDY
1.3 AIMS AND OBJECTIVES
1.4 LIMITATIONS OR CONSTRAINTS
1.5 ASSUMPTIONS
1.6 DEFINITION OF TERMS

CHAPTER TWO
2.0 INTRODUCTION
2.1 STATEMENT OF PROBLEM
2.2 PURPOSE OF THE STUDY
2.3 AIM AND OBJECTIVE
2.4 SCOPE AND DELIMITATION
2.5 LIMITATION OR CONSTRAINTS
2.6 ASSUMPTIONS

CHAPTER THREE
3.1 DESCRIPTION AND ANALYSIS OF THE EXISTING SYSTEM
3.2 FACTS FINDING METHOD USED
3.3 ORGANISATIONAL STRUCTURE
3.4 OBJECTIVE OF THE EXISTING SYSTEM
3.5 INPUT PROCESS OUTPUT ANALYSIS
3.6 INFORMATION FLOW DIAGRAM.
3.7 PROBLEM OF THE EXISTING SYSTEM
3.8 JUSTIFICATION FOR THE NEW SYSTEM.
CHAPTER FOUR
4.1 DESIGN OF THE NEW SYSTEM
4.2 OUTPUT SPECIFICATION AND DESIGN
4.3 INPUT SPECIFICATION AND DESIGN
4.4 FILE DESIGN
PROCEDURE CHART
SYSTEM FLOW CHART
SYSTEM REQUIREMENTS

CHAPTER FIVE
5.1 IMPLEMENTATION
5.2 PROGRAM FLOW CHART
5.3 SOURCE PROGRAM
5.4 TEST RUN

CHAPTER SIX
DOCUMENTATION
CHAPTER SEVEN
RECOMMENDATION AND CONCLUSION
APPENDIX
REFERENCE

CHAPTER ONE
1.0 INTRODUCTION
The unity and mutual understanding reigning amongst the countries of the world today has encourage the free movement of people all over the world. Such people visits countries of their choice based on their interest many people travel to other countries for business transaction, tourism, education, diplomatic and political purpose and other miscellaneous reasons.
Despite the understanding existing amongst countries, intending visitors to any country are expected to have sought the mandate of the government of that country through the embassy or accredited representatives of the country based on his/her own country.
The immigration department therefore, is the official government agency responsible for taking care of the interest of intending immigrants or immigrants already residing in the country for monitoring and regulating the entry and exit of immigration into or out of their country.
The immigration Department in Nigeria established after the promulgation of the immigration act in 1963 are responsible for examining and interrogating any person wishing to enter or leave Nigeria through air, sea or land, moreso, the person’s baggage are searched to identify what he/she is travelling with.
The control section in the in the immigration department is saddled with the task of approving signed documents for travelling. The administration section deals with the documenting, processing and storage of traveler’s document for future references. The passport in the immigration department is saddled with the task of passport photographs. Filling of the acquired forms and forwarding of the forms to the control section where it will be approved and sign.
The design of an immigration information system involves a situation whereby all the activities and procedures carried out before an immigrant/emigrant will be credited is processed with the aid of the computer it requires a computer statement of immigration program since the computer can do virtually nothing without a workable computer program. The program contains all the immigration form by a particular immigrant/emigrant.

STATEMENT OF PROBLEM
From the inception of organisation, emphasizing on a particular department in the organisation the immigration has been engaging or encountering enormous problem running their daily activities in producing the travelling document for the immigrants/emigrants.
The glaring disadvantages of the manual approach of processing immigration document and some of problems it posses and underlets:
1. It takes a long time in accessing record in manual system that is in filling cabinet.
2. Detection of errors and faults on forms.
3. The fact that records are stored on paper makes it easily accessible for vandalization by unauthorized persons.