DESIGN AND IMPLEMENTATION OF A SOFTWARE FOR THE COMPUTATION OF STUDENTS CGPA
(A CASE STUDY OF COMPUTER STUDY OF COMPUTER SCIENCE DEPARTMENT IMT ENUGU)

 

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ABSTRACT
This project is solely based on the critical appraisal of the use of computer in result processing. The work has done with the aim of studying all the processes involved in manual processing of students result with a view of developing software that can aid in doing the job whenever the new system is introduced to the relevant department (Computer Science Department). In the course of achieving these objective relevant literatures were reviewed on the subject matter.

Based on the review, various staff under Computer Science Department of Institute of Management and Technology Enugu were marked and used for the purpose of collecting the needed data for the research work.
The methods used during the finding were oral, interviews, observation, document review. It was also done randomly. Based on the data collected the researcher find out that there was much problem encountered using manual result processing, which has been taken care of by the developed software.

 

CHAPTER ONE
1. Introduction
One of the largest investments in many organizations is the creation, maintenance, and retrieval of information. It has been estimated that in an organization such as a tertiary educational community, information is highly essential for correct students’ record and examination data. Student information, if not properly created and stored, will cause many errors in usage Okonigene, et al (2008). Nearly every section of the educational system requires information processing. With the use of computers for information processing, the following are possible: instant access to
students’ personal and course information, instant student information updating, automatic computation of the Grade Point Average (GPA), generation of the graduating students list, monitoring of failed courses, keeping an up-to-date
record of the entire student body in the institution, storing course information such as course code, course description, course unit, and scores for the purpose of GPA computation, and producing user-friendly data entry screens for ease of use.

 

It is unfortunate that all educational institutions in the developing world, such as the
Universities, Colleges of Education and polytechnics in Nigeria, still operate under the manual method of record keeping and computation of GPA. The manual system employed is not very efficient, in that a lot of paper work has to be done which takes a reasonable length of time to prepare. Due to the increasing number of students in computer science department (IMT) Enugu, that has written the examination in the school, results computation of the student’s CGPA has been a very difficult task.
Therefore, because of this problems and errors arising from such a system, a software-computerized result processing system becomes inevitable; the benefits accruable from the computer-based system cannot be over emphasized.

 

1.1 STATEMENT OF PROBLEMS
Historically, result computation and students data record management in computer science department in the Institute of management and technology Enugu has been affected by several factors based on the current manual processing method used such as:
– Loss of vital information relating to student result/ records
– The time and labour involved in the student result computation of CGPA
– Files and records not properly kept.
– Miscalculation of students CGPA after graduation.
– Difficulties involved in searching for a specified record
– Wrong transcription and mutilations by accident or on purpose
– Information is very insure and can be accessed by the wrong persons.
– Insecurity of the result, which can be modified by unauthorized person/or access.
– Use of filing cabinets makes

 

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